Introducing Portcast’s AI-Powered Freight Audit Solution

Freight invoices are notoriously difficult to verify. They arrive in inconsistent formats, often include vague charge descriptions, and require careful review against contracts, shipment timelines, and agreed-upon terms.

Many companies still rely on teams that manually check invoices using spreadsheets, making the process slow and prone to costly errors.

That’s why we built Portcast’s Freight Audit. It is an AI-powered solution that automates freight invoice validation through “touchless” processing, handling over 95% of documents end-to-end without manual checks. This enables teams to cut audit time by 10X and reduce freight costs by up to 30%.

It verifies charges against contracts and shipment data, flags discrepancies with high precision, and streamlines the entire dispute resolution process.

By eliminating manual reviews and reducing collaboration delays, teams save time, improve productivity, and make faster decisions.

Here’s how it works:

Automate freight data extraction

Freight Audit uses AI-powered extraction technology built for freight documents to process invoices, bills of lading, and charge summaries across multiple formats and languages.

Trained on thousands of documents from major carriers, the system achieves over 99% accuracy in extracting structured data. This enables touchless processing for over 95% of documents—from ingestion to audit—with minimal need for manual review.

Validate charges against contracts and shipments

Every extracted charge is automatically checked against your contract terms, shipment milestones, and free time rules, just as your procurement or operations teams would. So, if a detention fee falls within your free period or a rate doesn’t match what you negotiated, it gets flagged.

The audit result is clear: you’ll see which charges are valid and which are disputable, along with the dollar amounts involved. Customers using our freight audit solution have already seen 10% to 30% cost savings by resolving billing errors quickly and accurately.

Resolve disputes with a built-in workflow

Discrepancies flow into a tailored six-stage dispute workflow that helps your team take action quickly. Each issue is assigned an owner within your team, allowing you to track progress from detection to resolution. This keeps everyone aligned and ensures nothing slips through the cracks.

Touchless processing cuts audit time by 10X, reducing collaboration delays and freeing up your team to focus on exceptions instead of chasing down every invoice. 

Dashboards give real-time visibility into dispute volume, resolution time, and recovered costs, making it easy to demonstrate impact and identify recurring issues.

Bringing it all together

Portcast’s Freight Audit provides supply chain and finance teams with a reliable, automated way to verify freight invoices, detect discrepancies, and manage disputes without relying on spreadsheets or manual checks.

We’re uniquely positioned to solve this. With deep domain expertise in shipping and logistics, we understand the complexity behind freight costs and what it takes to audit them accurately at scale.

Early customers are already seeing a 10X speedup in audit cycles and cost savings of up to 30%, powered by touchless processing.

This is a foundational step toward a touchless supply chain where data flows seamlessly, routine tasks are automated, and teams can focus on strategic decisions instead of manual firefighting.

If you’re looking to reduce invoice errors and recover costs more efficiently, request a demo to see Freight Audit in action.